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Pay Grade: 15 |
Dept: Finance |
Exempt: No |
Reports to: Asst Finance Dir |
Hours: 40 per week |
Date: October 2006 |
SUMMARY: This position performs responsible clerical-accounting tasks involving customer utility accounts and other receivables. This above entry level position involves performance of account-keeping or related tasks within defined limits. Similar problems are constantly recurring and their solution is either routine, has been previously determined, or in unusual cases is checked by supervisors. Supervisors are available for consultation on problems and to give detailed instructions on all new assignment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Balances registers daily, maintains appropriation and revenue accounts.
- Computes interest, taxes or balances due for billing or recording purposes.
- Maintains complete files on regular accounts and correspondence.
- Provides assistance to other finance personnel as assigned.
- Retrieves payment posting files from bank and processes daily.
- Research and reconcile various accounting reports.
- Provide assistance in gathering information for annual budget, audit and annual financial report.
- Balances daily collections and disbursements and prepares reports as instructed.
- Furnishes information to the public on a variety of matters.
- Answers correspondence and telephone inquiries.
- Operates computer input devices.
- Performs a wide variety of clerical account keeping and related tasks.
- Prepares lien reports, and maintains delinquent list and calculates charges.
- Generates invoices for leases, miscellaneous services and contractual accounts.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE: High school graduation or GED is required. Some clerical-accounting, cashiering, or fee collecting experience, and completion of accounting courses at a recognized college or university is required. Any combination of education, experience and training may be substituted for some requirements.
LANGUAGE SKILLS: The applicant must have the ability to understand and follow oral and written directions, and ability to write legibly.
OTHER SKILLS AND ABILITIES:
- Thorough knowledge of the methods used in keeping governmental fiscal accounts and records of office terminology, procedures, routine, and equipment.
- Good knowledge of modern governmental accounting practices.
- Ability to prepare fiscal reports.
- Ability and willingness to learn the processing of encoding data on the computer.
- Ability to type from a clear copy or rough draft at a reasonable speed.
- Ability to get along well with others.
- Ability to follow oral and written instructions.
- Ability to write in a clear and effective manner.
- Possess excellent customer service skills.
- Possess clerical aptitude, mental alertness, tact, and courtesy.
WORK ENVIRONMENT/ADA: The employee will work in an office environment, and may sit for extended periods of time. The employee must be able to access file cabinets for filing and retrieval of data.
Lifting: 15-45 Pounds
Environment: Office
Vision: 20/20 or Corrected to 20/100
Hearing: Normal Noise Levels for Office Environment
*Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.
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