Pay Grade: 15 |
Dept: City Clerk Office |
Exempt: No |
Reports to: City Clerk |
Hours: 40 per week |
Date: November 2006 |
SUMMARY: Work is performed independently under the general direction of the City Clerk or designee. Individual is responsible for arranging, describing, preserving and providing access to the City’s records. Individual performs the imaging and indexing function for document imaging and general records management. Routine functions include optical character recognition, text editing, bibliography indexing and scanning. Employees in this classification may also perform clerical work and receptionist duties. Performs related work as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Participates in maintaining the City Clerk Department's computerized Records Management System and in the retrieval and storage of City wide records.
- Reviews the computerized indexes of documents to ensure accuracy and conformance to accepted standards and quality for the Records Imaging System.
- Analyzes the subject matter of documents to ensure accurate indexing for the Records Imaging System.
- Approves the quality and accuracy of records stored in the Records Imaging System.
- Performs image manipulation functions for the Records Imaging System.
- Instructs Records personnel in use of and in indexing methods for the Records Imaging System.
- Develops standards and procedures relating to the operation of the Records Imaging Section.
- Interpret and make recommendations in accordance with laws, regulations, and established policies.
- Directs the conversion of historical documents into the Records Imaging System.
- Researches City Code books.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION/EXPERIENCE: Associates Degree in General Business or related field, with document imaging/archival and computer experience. Two years similar experience neccesary or any equivalent combination of education, experience, and training. Certified Archivist (CA) and/or Certified Records Manager (CRM) certification is desirable.
OTHER SKILLS AND ABILITIES:
- Knowledge of record keeping procedures and maintenance systems.
- Knowledge of municipal government records is desirable.
- Clerical and computer skills.
- Ability to work well with other City employees and general public.
- Ability to communicate both orally and in writing.
- Knowledge of Optical Character Resolution (OCR) systems.
- Ability to access, input, and retrieve information from a computer.
- Knowledgeable of advanced writing and grammar skills.
- Familiar with archival/bookkeeping skills.
- Knowledge of Florida Sunshine Laws.
WORK ENVIRONMENT/ADA: Employee will work inside an office environment. Employee must be able to access file cabinets for filing and retrieval of data, and may be required to sit for extended periods of time viewing a display screen.
Lifting: 0-40 Pounds
Environment: Inside Office Environment
Vision: 20/20 or Corrected to 20/100
Hearing: Normal Noise Levels for Office Environment
*Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.
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